Family Educational Rights and Privacy Act (FERPA)

chemeketa students

What is the Family Educational Rights & Privacy Act?

The Family Educational Rights and Privacy Act (FERPA) of 1974 helps protect the privacy of student education records. The intent of the legislation is to protect the rights of students and to ensure the privacy and accuracy of education records. The Act applies to all institutions that are the recipients of federal aid administered by the Secretary of Education.

What rights does FERPA give students?

  • The right to inspect and review their education records within 45 days of the day the college receives a request for access. Students should submit written requests to the Registrar’s Office and identify the record(s) they wish to inspect. The staff of the office will make arrangements for access and notify the student of the time and place where the records may be inspected. If the requested records are not maintained in the Registrar’s Office, the student will be notified of the correct official to whom the request should be addressed.

  • The right to request an amendment to the student’s education records that the student believes are inaccurate or misleading. Students may ask the college to amend a record that they believe is inaccurate or misleading. They should write to the Registrar’s Office, clearly identify the part of the record they want changed, and specify why it is inaccurate or misleading. If the college decides not to amend the record as requested by the student, the college will notify the student of the decision and advise the student of his or her right to a hearing regarding the request for amendment. Additional information regarding the hearing will be provided to the student when notified of the hearing.

  • The right to consent to disclosures of personally identifiable information contained in the student’s education records, except to the extent that FERPA authorizes disclosure without consent. One exception which permits disclosure without consent is disclosure to school officials with legitimate educational interests. A school official is a person employed by the college in an administrative, supervisory, academic or research, or support staff; a person or company with whom the college has contracted (such as an attorney, auditor, or collection agent); a person serving on the Board of Education; or a student serving on an official committee, such as a disciplinary or grievance committee, or assisting another school official in performing his or her tasks. A school official has a legitimate educational interest if the official needs to review an education record in order to fulfill his or her professional responsibility.

  • The right to file a complaint with the U.S. Department of Education concerning alleged failures by the college to comply with the requirements of FERPA. The name and address of the Office that administers FERPA is:

    Family Policy Compliance Office
    U.S. Department of Education
    400 Maryland Ave., SW
    Washington, D.C. 20202-5920

What is directory information?

Directory information is defined as that information which would not generally be considered harmful or an invasion of privacy if disclosed. Designated directory information at Chemeketa Community College includes the following:

  • Name
  • Credit hour status (time status)
  • Dates and terms of enrollment
  • Degrees or certificates earned and dates earned (including GED certificate)
  • Athletic statistics and honors

Students may withhold directory information by notifying the Enrollment Center in writing by filling out a Request for Non-Disclosure form; please note that such withholding requests are binding for all information to all parties other than for educational purposes. Students should consider all aspects of a confidentiality hold prior to filing such a request. Although the initial request may be filed at any time, requests for non-disclosure will be honored by the college until removed by the student. Please consider very carefully the consequences of any decision by you to withhold directory information. Such designation will call for Chemeketa Community College not to release any or all of this directory information; any future requests for such information from non-institutional persons or organizations will be refused. Chemeketa Community College will honor your request to withhold directory information, but cannot assume responsibility to contact you for subsequent permission to release them. Regardless of the effect upon you, Chemeketa Community College assumes no liability as a result of honoring your instructions that such information be withheld.