A Glossary of Commonly Used Terms

Account Code
A chart of standard expenditure categories as well as revenue categories. The categories are based on the type of good or service purchased, regardless of where or why it is used. (See also Expense Function and Fund.) Examples are faculty personnel, legal services, and space costs.
Action Item
A formal vote of approval on an item of business is taken after discussion and after any amendments are made. The item is generally presented at a previous meeting as an information item before it can be considered for action.
Advisory Committee
A group of citizens from business, industry, labor, or government who advise the college regarding the educational needs and programs within a specific occupational area.
Approval
Acceptance of a motion by a vote of the board.
Area
The college is divided into three major administrative units: President's Office, Support Services, and Instruction and Student Services.
Band
A part of the job classification method that groups tasks by the level of decisions made. The decision levels are: 1) defined decisions, 2) operational decisions, 3) process decisions, 4) interpretive decisions, 5) program decisions, and 6) policy decisions.
Banner
An integrated computer program for Finance, Enrollment Services, Human Resources, and Financial Aid.
Board Action
The Board of Education takes action according to a process outlined in the Policy and Procedures manual.
Budget Calendar
The dates of a sequence of activities the college uses to develop and secure approval of its budget. Some of the activities are discretionary and others are required by Oregon State Law (ORS) (see Local Budget Law).
Budget Committee
The body that supervises development of the budget composed of the seven Board of Education members and seven appointed citizens, one from each of the seven zones of the district. The Budget Committee has the power to approve, disapprove, and modify all or parts of the college budget.
Budget Law (local)
The Oregon revised statutes governing budget procedures for municipal corporations.
Class Enrollments
The number of students enrolled in the various class sections.
Classification (Job)
A grouping of similar jobs for the purpose of wage and salary assignment for each position.
College Transfer
Courses that are transferable to a four-year college or university.
Contracted, Out of District (COD)
Instruction conducted under a special contract, usually for a specific and limited population. The activity is normally not funded within the general fund, not paid for with local property tax money, or eligible for regular state FTE reimbursement.
Department
A major portion of a division that is responsible for a set of programs, such as Humanities and Communications, or Applied Technologies. A department is usually headed by a Director-level position.
Division
Each area may be divided into divisions. Each division is usually headed by a Dean-level position.
Employee FTE
Full-time equivalent indicates full or partially budgeted positions.
Enrollment
Number of "students" taking classes. Enrollment can be computed in several ways.
Expense Function
A very broad categorization of activities into groups by similar purpose as designated by the state of Oregon. The categories are 1) instruction, 2) instructional support, 3) student services, 4) community service, 5) college support, 6) plant operation and maintenance, 7) transfers and 8) reserves.
Faculty, Full-time
The standard faculty contract for the academic year is 180 days.
Full-Time Equivalent (FTE)
A "standard" student course load equivalent to 510 contact hours.
Fund
A major grouping of orgs that generally are of the same type of activity, regardless of where they are administered. The college does the designation of fund categories. (see also Expense Function)
Head Count (HC)
The number of different (unduplicated) persons who attend classes during the academic year.
Information Item
A board agenda report that comes before the board for discussion and on which formal action may be taken in the future.
Non- reimbursable FTE
Enrollment for those courses that do not qualify for state funding.
Organization (ORG)
The names assigned to the administrative units of the college. An activity that is budgeted for separately, even though it may be managed together with several others in the same department.
Program
An organizational unit within a department that is responsible for a discipline, curriculum of study, or type of service.
Reimbursable FTE
Enrollment in courses or programs approved by the State Department of Education. The amount of reimbursement is determined annually by the state legislature.
Resolution
A formal statement of intent, purpose, or findings issued by the board. The board must approve the statement by vote on a motion to accept the resolution.
State Grant-In-Aid
State money to supplement local property tax money, tuition, etc., to fund community colleges. The reimbursement formula is on the basis of FTE enrollment. (See also Enrollment, Reimbursable, and Non reimbursable)
Tax District
The area that has been legally established as the Chemeketa Community College district encompasses nearly 2,700 square miles of the Mid-Willamette Valley and includes all of Marion, Polk, and most of Yamhill counties with a small portion of Linn county. About 465,000 citizens live in the district, with Salem, the capitol city of the state of Oregon, comprising the largest single concentration of citizens.