Budget Timeline
The college's budget process is established per Oregon statute (ORS 294). Annually, the college administration recommends a proposed budget for review by a budget committee. The college's key guiding principles of student access, comprehensive mission, geographic reach, student success and retention, quality of college life, and employee and organizational success formulate the basis for budget decisions.
Prior to the budget being built, the chief financial officer uses financial models to project the overall revenue and expenditure picture for the subsequent year. The budget is continually monitored and updated throughout the year. The revised budget becomes the basis for the subsequent year. The proposed budget for the general (operating) fund is built based on the current year with known changes in personnel expenditures due to contractual obligations and strategic redesign. Materials and services and capital expenditures are adjusted for any expected changes. The initial department budgets are distributed and updated by individual budget managers, approved by Vice Presidents and the President. The Chief Financial Officer is responsible for forecasting the general fund resource budget based on the projected revenue. The budget office in collaboration with several college departments builds budgets for the other funds.
Once a balanced budget is prepared, the proposed budget is ready for the budget committee to deliberate. The budget committee is comprised of the seven voter elected Board of Education members and seven appointed members from the college district. The budget committee analyzes the budget as proposed by administration, makes recommendations, receives public comment and approves the proposed budget and the tax rate to be levied. The college publishes the budget and provides public notice of budget hearings via local newspapers, and makes available a complete copy of the proposed budget and any presentation material on the college's public website and Intranet. Following approval of the proposed budget, the board of education holds a public hearing, receives public testimony, makes any adjustments within their authority and adopts the budget prior to June 30.
Budget Development Timeline
Jul |
Aug |
Sep |
Oct |
Nov |
Dec |
Jan |
Feb |
Mar |
Apr |
May |
Jun |
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| President's Staff develops upcoming fiscal year institutional goals | |||||||||||||||||||
| Unit plans are developed, refined and finalized | |||||||||||||||||||
| Institutional objectives are derived from unit plans | |||||||||||||||||||
| Preliminary revenue and expenditure forecasts are developed | |||||||||||||||||||
| Institutional Strategic Plan for upcoming fiscal year is developed, refined and finalized | |||||||||||||||||||
| Review and finalize tuition recommendation to the Board | |||||||||||||||||||
| Division-based discussion of budget adjustments and recommendations in conjunction with Budget Office for Costing | |||||||||||||||||||
| President's Staff Develops the Proposed Budget in conjunction with the Budget Office finalizing revenues and expenditures | |||||||||||||||||||
| Budget Office prepares Proposed Budget documents and presentation materials | |||||||||||||||||||
| Budget Committee reviews the Proposed Budget; approves budget and forwards to the Board | |||||||||||||||||||
| A Public Hearing is held and the Adopted Budget is prepared including any changes since the Proposed Budget | |||||||||||||||||||
| Board adopts the budget | |||||||||||||||||||
| Board of Education | President's Staff | College Departments |
| Budget Office | Planning Office |
Updated October 2006 by the College Advancement Department.