Solicitation Methods

Very few goods and services are procured without some consideration of competition. It is the college's objective to promote competition in public contracting that supports openness and impartiality to the maximum extent possible.

College staff who are using the Check Request form for the purchase of small dollar items may place orders directly with the supplier for amounts of <$1,000.

For orders > $1,000 but less than $5,000, staff are encouraged to obtain quotes. Procurement Serivces shall generate a Purchase Order/contract/agreement or similar acquisition instrument.

For orders > $5,000 but less than $100,000, Procurement Services will work with college staff to conduct an informal solicitation and obtain three written quotes whenever possible.

For orders > $100,000, Procurement Services will choose the appropriate solicitation process (e.g., invitation to bid, request for proposal, request for information, etcetera), in accordance with state and federal regulations, to arrive at offers that represent optimal value to the college. Notices are placed in an area newspaper and on the Procurement Services' web site.

Suppliers may attend the public opening of the solicitation document (i.e., invitation to bid, request for proposal, etc.). See newspaper announcements or advertisements posted on this web site for details on date/time/location of public opening. The college will attempt to post preliminary results this web site.

Right to accept or reject

Chemeketa Community College reserves the right to accept or reject any or all quotations or offers submitted as a result of a solicitation document (formal or informal). The college reserves the right to accept or reject any specific item or group of items on a bid or quote, unless the supplier/contractor states that the entire bid or quote, or any subgroup, must be accepted in total

FOB delivered

All quotes and bids shall be submitted FOB delivered. Unless otherwise indicated, in writing, and mutually agreed, supplier/contractor pays freight charges, supplier/contractor bears freight charges, supplier/contractor owns goods in transit, supplier/contractor files any claims. In the event the College agrees to pay freight costs, the supplier shall prepay freight costs and add them to the invoice. The college will refuse collect shipments. Even though the College may agree to pay freight charges, the supplier still retains the responsibility of ensuring that the goods are delivered in a condition acceptable to the college.

Standard contract provisions

The college's Standard Contract Provisions, as required by law, are an integral part of every purchase order issued by the college.

Contact Us

Procurement Services
Building 2, Room 202
4000 Lancaster Drive NE
P.O. Box 14007
Salem, OR 97309

Phone: 503.399.5014
Fax: 503.399.5038

Hours
8 am to 5 pm, M-F, except during college-recognized holidays and closures.

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