You may request advance pay if –
- You are eligible for Veterans Administration educational benefits under Chapter 30, Chapter 35, Chapter 1606 or VRAP
- You are enrolling at least half-time
- You have not previously used GI Bill benefits, or
- You have been out of school at least one term
Please be aware that submitting a request for an advance payment of benefits is no guarantee that the VA will pay in advance and that payment will be received before the school term starts.. Whether or not your advance payment is received, you should be prepared to pay all of your outstanding tuition and fee amounts.
Submit a Request for Advance Pay of Veteran Educational Benefits to the Chemeketa Veterans' Services office in accordance with the dates outlined on the request form. If the VA approves the advance pay request and issues the advance, a U.S. Treasury Check made out to the student will be mailed to Chemeketa. When Veterans' Services receives the check, we will send you an e-mail to your Chemeketa student e-mail account only. Advance checks are usually received 2 to 3 weeks before the term starts.
The Business Office will hold the check and you will need to show government issued picture identification and sign a release before payment will be released. Advance payment will only be requested for those students who can personally come to Chemeketa Community College Salem campus to pick up and sign for receipt of the advance payment check.
Prior to the beginning of the term, you must report to the Chemeketa Veterans' Services Office your course registration to confirm that you courses apply to your program. Failure to confirm registration and course applicability may result in a termination of benefits and the creation of an overpayment obligation to the VA.
The advance payment pays for the month or part of month in which the term begins, plus the following month. The second and subsequent checks will be directly deposited in your account or mailed to your home address. (Direct deposit is only available for students receiving Chapter 30, Chapter 1606 and Chapter 1607 educational benefits.)
VA Payment Policies
Please understand that the VA only pays benefits for schooling or training that has already been completed. By requesting and accepting advance pay, you will receive no additional benefit payments until the second FULL month of the term has been completed and that payment will not be received until early in the third full month of the term.
Summer term - The advance payment will pay from the date the term begins through the end of July. The check for August will be electronically deposited or mailed to your home of record in September.
Summer term has different credit hour requirements for pay. If classes are eight weeks in length –
6-7 credits=3/4 time
4-5 credits=1/2 time
If your summer term classes are ten weeks in length, normal credit requirements apply.
Summer term advance payment requests should be submitted no later than the end of the 4th week of the preceding spring term.
Fall term - The advance payment will pay from the date the term begins through the end of October. The check for November will be electronically deposited or mailed to your home of record in November. Fall term advance payment requests should be submitted no later than the end of the 5th week of the preceding summer term.
Winter term - The advance payment will pay from the date the term begins through the end of February. The check for March will be electronically deposited or mailed to your home of record in April. Winter term advance payment requests should be submitted no later than the end of the 4th week of the preceding fall term.
Spring term - The advance payment will be from the date the term begins through the end of the following month. If the term beings in March, the check for May will be electronically deposited or mailed to your home of record in June. If the term begins in April, the check for June will be electronically deposited or mailed to the student's home of record in July. Spring term advance payment requests should be submitted no later than the end of the 4th week of the preceding winter term.
If the last day to apply is on a day when the Veterans' Service office is not open, requests for advance payment of benefits will be accepted on the last working day PRIOR to the established deadline.
Mandatory Verification of Enrollment
Before Chapter 30, Chapter 1606 and Chapter 1607 benefits are paid each month, you must call 1.877.823.2378 or log on to the VA's W.A.V.E. (Web Automated Verification of Enrollment) Website and verify your enrollment. Enrollment verification may be made beginning the last calendar day of each month. First time users should use the log-in Instructions to establish a W.A.V.E. account. You will not receive your Chapter 30, Chapter 1606 and Chapter 1607 benefits unless you verify enrollment and VA will begin processing your monthly benefit the first working day after you complete verification. If you receive you benefit payment using Direct Deposit, your benefit payment will be paid 3 to 5 working days after processing begins. If you receive your benefit payment by check, plan on receiving your benefit payment 7 to 10 working days after processing begins.
If you would like additional information, please contact us at 503.399.5004 or via e-mail. You may also fax us at 503.399.3908.