Human Resources Manager

Human Resources Department

Opening Date	April 25, 2008
Closing Date	May 16, 2008
Starting Date	June 2008
Position Number	E01200

Position Overview

The Human Resources Manager assists the Human Resources Director in administrating the day to day human resources issues such as ensuring compliance with bargaining agreements, policies/procedures, and federal/state laws and regulations; advising managers and counseling employees regarding performance issues; serves as liaison with other departments and advises staff on college policies.  The person in this position will function as a generalist and may be involved in several areas of personnel management (classification, progressive discipline, contract administration, grievance investigation and response, investigations, and recruitment process).

Terms of Employment

This is a full-time, 12 month annualized assignment.

Successful candidate must pass security inquiry which may include criminal, driving, and credit check; only information relevant to the position will be considered.

Requires flexible work schedule which may include evenings and/or week-ends based upon department needs.

Salary and Benefits

Exempt Salary, Range C-3; $3,923.00-$6,168.00/month.  Dependent upon salary history and comparable experience, a salary offer would rarely extend beyond the mid-point.

The college also provides an excellent benefits package, which includes, medical, dental, and vision coverage (subject to the college exempt Administrative Handbook).  Benefits also include: life, and disability insurance, membership in the Public Employee Retirement System (PERS) or Oregon Public Services Retirement Plan (OPSRP) and tuition waiver for the employee and family.

Minimum Qualifications

Bachelor’s degree from an accredited institution in a related field and three years related experience, including experience in a work setting demonstrating comprehensive employment and training activities which includes at least two years of management, administration or supervisory responsibilities; OR equivalent combination of education and experience.  Experience with extensive collaboration and coordination of services with other public/private organizations; experience coordinating and supervising administrative functions; Academic course work in Workforce Development, human services, social services, public administration, business administration, education, human resources.  Ability to research and analyze data and create reports.

Knowledge, Skills and Abilities

Knowledge of:  employee benefit programs and all pertinent federal and state regulations, filing and compliance requirements both adopted and pending affecting employee benefit programs; classification/compensation systems; considerable knowledge of technical aspects of personnel administration, recruitment strategies and concepts, labor relations and employee relations.

Skills in:  analyzing narrative and statistical/mathematical principles and materials to develop written reports, conclusions, and recommendations; operating a personal computer with strong word processing and spreadsheet experience; presenting information and reports clearly and concisely both oral and written; exercising independent judgment in making appropriate decisions concerning work methods; providing conflict resolution facilitations for staff;  establishing  and maintaining effective working relationships with employees, other agencies, diverse populations and the public; and proficient customer service and teamwork skills.

Ability to:  interpret, apply, and/or develop rules, guidelines, and policies; participate and contribute as a member of a cohesive team; ability to make decisions and independently plan and organize work; plan, organize and present training activities and workshops to diverse employee groups.

Preferred Qualifications

Master’s degree from an accredited institution; four or more years of benefits administration and employee relations experience.

Essential Functions

Supervision

• Supervises staff and assists with management of human resources functions including benefits programs, reception, recruitment, and special projects. Ensures that work performed meets the standards and goals established by the Human Resources Dept.and the College

Employee Benefits

• Manages the College’s employee benefits including claims resolution, contracts, and annual re-evaluation of policies with Insurance Task Force; responds to and resolves employee concerns regarding College benefit programs; advises, approves, or denies exception requests as appropriate
• Oversees maintenance of data and statistical reports related to human resources and benefits
• Oversees processing of all documents necessary for implementation of various benefits and maintenance of such records as required for compliance with HIPPA, ERISA, COBRA, FMLA, OFLA, ADA and other applicable regulations
• Serves as College liaison with insurance Agent of Record, all insurance providers, and EAP regarding contract renewals, analysis of benefit changes, and benefits related issues
• Conducts new-employee orientations and benefits exit interviews
• Determine proper course of action to resolve customer service issues; interpret plan procedures and policies

Organizational Planning and Process Improvement

• Assists with planning, developing and implementing timelines and procedures for college-wide human resources functions. Participates in development of department goals, objectives, and systems
• Evaluate, analyze, and effectively recommend changes to department systems when indicated by process improvement efforts or when required by changes in policies and procedures or established department goals 
• Recommends new approaches, policies, and procedures to effect continual improvements in efficiency of department services performed  

Employee Relations

• Assists supervisors and employees in understanding personnel policies and procedures; researches and investigates problems and recommends solutions through appropriate channels 
• Consults with managers/supervisors and employees to resolve human resources issues
• Coaches managers/supervisors in performance management issues and recommends action to be taken; and facilitates conflict resolution meetings. Collaborates with Director on advising managers on preparation of work plans/plans of assistance, performance appraisals, and progressive discipline actions.
• Initiates interventions with EAP for managers/employees.  Monitors mandatory referrals

Leaves

• Manages College’s FMLA, OFLA, and COBRA, long term disability, donated and catastrophic leave of absence programs and related benefits
• Ensures College compliance with federal and state regulations, and bargaining agreements 

Application Packet Must Include:

• Chemeketa application
• Cover letter
• 2 recent professional letters references ( within last 2 years)
• Resume
• Transcripts (official or unofficial at time of application)

About Chemeketa Community College

Chemeketa Community College is a public, two-year institution located in Salem, Oregon. It is the second-largest college in the Oregon Community College System and serves more than 55,000 students each year with an FTE of over 10,000. Chemeketa is the largest Latino-serving institution of higher education in Oregon both by number and by percentage, and has the highest number of federal grant-funded programs for under-represented students in Oregon. The college is an equal opportunity institution that values diversity in the workforce and is committed to affirmative action. We encourage people of color, women, and people with disabilities to apply. The name Chemeketa is a Kalapuya word meaning "place of peace." In the spirit of peace we invite you to join us at Chemeketa to encourage a better understanding of our community and our world. To learn more about Chemeketa, including our mission and strategic themes, please visit our website at http://www.chemeketa.edu.

About Salem, Oregon

Salem, the capital of Oregon, is the second-largest city in the state. Over 146,000 people call Salem home and enjoy its tree-lined streets, riverfront park, and convenient downtown shopping. Every year, Salem hosts the World Beat Festival organized by Salem's diverse cultural community and featuring cuisine, music, and dances from around the world. Salem and its surrounding communities have Latino, Russian, German, Vietnamese, Pacific Island, American Indian, and many other populations that bring a wealth of perspectives to the city.

Salem is surrounded by the vineyards, orchards, and farms of the fertile Willamette Valley. The Cascade Mountains are an hour's drive to the east, and the Oregon Coast an hour's drive to the west. Western Oregon is known for the rain that creates its green forests, but its summers are warm and dry. Portland, 45 miles to the north, also offers a wide variety of sporting events, cultural activities, and entertainment.

To learn more about Salem, visit the Salem Chamber of Commerce’s community page (www.salemchamber.org/community/index.html) or visit the Salem Community Guide website (www.oregonlink.com).

How to Apply

Only complete packets will be reviewed by the screening committee. It is important that your application clearly indicate that you meet the minimum qualification for the position. Please include enough relevant training and experience to demonstrate that you possess the minimum qualifications.

Application material may be faxed and must be received by the application deadline. However, a signed hard copy of the application must be received by the Human Resources Department upon hire. (The Human Resources Department will not confirm receipt of application material and is not responsible for material not completely transmitted.)

Application Deadline

May 16, 2008 by 5:00 p.m. All materials must be received in the Human Resources Department on the Salem Campus.

Chemeketa Community College
Human Resources Department
PO Box 14007
Salem, OR 97309-7070
503.399.5009 (phone)
503.399.7810 (fax)

Other Information

Chemeketa Community College is an equal opportunity institution, values diversity in its workforce, and is committed to affirmative action: we encourage minorities, women, and persons with disabilities to apply. It is the policy of Chemeketa Community College that discrimination or harassment on the grounds of race, color, religion, sex, national origin, marital status, age, disability, or family relationships will not exist in any area, activity, or operation of the college. Chemeketa Community College is also a smoke-free/drug-free environment.

Federal regulations require that all documents submitted by applicants be retained by the college for a period of two years. No submitted materials will be returned and/or duplicated.

For further information, to request an application packet, or to request disability accommodation during the application process, contact the Human Resources Department at 503.399.5009. You may also e-mail requests to humanresources@chemeketa.edu. Our office is located in Building 2, Room 214, on the Salem Campus.

Updated April 18, 2008 by the Human Resources Department