Presentation Tips for workshops

It is expected that you may not be able to follow all of these tips in a particular workshop or presentation.  They are only meant to be general guidelines.

• Create handouts in bold, 14 font with at least 1.5 spacing between lines; headings in larger fonts. (Easier for most people to read but especially those with visual or cognitive issues)
• Read out loud what you write on the board.
• Use colored background for PowerPoint presentations such as a light blue or light green instead of white. (Creates less glare and better contrast)
• Use paper to show only one line at a time for screen presentations when possible. (Slides, overheads, etc.)
• Allow customer to use sticky notes to cover up next bubble with CASAS assessments to prevent losing their place.
• Provide plain black print on white or yellow paper as well as pastel-colored sheets for those who need higher contrast. (Can ask them which colors work best)
• When using computers, you can change backgrounds in Microsoft to desired contrasts or change keyboard or other options:  Check out Accessibility Options in the Control Panel (found in the Start Menu) for different contrast and keyboard options (also Display in Control Panel). Check out Accessibility Options under Accessories in the Programs menu (also from the Start Menu) for screen enlargement, text-to-speech (Narrator) and more.
• Pace the presentation slowly and repeat information when possible
• Present information in pictures, on paper, on the screen, and by reading it out loud.
• Allow people to stand or move about as necessary to relieve physical strain from long periods of sitting or have everyone stand up and stretch occasionally for presentations of more than an hour.
• Offer all materials in other formats before and after presentation including electronic, audio, Braille and large print.
• Offer assistance in filling out forms as soon as you hand them out. For evaluations it would be preferable to have someone other than the presenter assist

By offering these accommodations to everyone, you will avoid missing anyone who might need help. You will also avoid comments that might make a person with a disability or need feel uncomfortable or a bother.

Updated September, 2009 by Cassy Polen, Disability Program Navigator.