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Get work study to pay for you education

Federal Work Study

Work study allows you to receive federal funds for your education costs through part-time work.

FAFSA

You apply for work study by filling out the FAFSA. You are notified on your award letter if you have received work study. You will have to reapply for work study with a new FAFSA each school year.

If you receive work study, follow the steps and remember the responsibilities below. Do so even if you are returning to a job you had before.

  • STEP 1: LOCATE A JOB
    1. Log on to My Chemeketa
    2. Select the Services tab, then select Awards & status in the right side menu.
    3. Click on Federal Work Study
      • A list of all currently-available FWS positions will be displayed.
    4. To narrow the search, click on the arrow at the right of one of the option fields
      • (Job Type, Supervisor, Job Title, Job Location)
    5. Click on a job title to see detailed information. This opens a new window.
    6. If you decide it is not a job you want to apply for, click "Close" to return to the job list.
    7. If you meet the requirements and want to apply for this job, click on "View Referral" and then click on "Activate this referral".
      • You can have a maximum of two referrals active at one time
      • Referrals can only be inactivated by the financial aid work study coordinator
    8. If the referral does not print correctly, log on to my.chemeketa.edu at a different computer
    9. Go to the FWS job list, and click on the link to "My referrals"
    10. Select the referral needed, and follow the printing instructions
  • STEP 2: CONTACT THE HIRING SUPERVISOR
    1. Phone the supervisor and make an appointment for a job interview
      • Bring your referral to the interview
    2. At the interview, if you and the supervisor agree that the placement will be acceptable, decide together on your starting date and enter it on the line provided on the referral form
    3. Set up a work schedule based on the maximum hours per term printed on your referral, the times you have available outside class, and the supervisor's requirements
    4. Your supervisor will fill out the hiring checklist indicating which documents are needed for employment in the position
  • STEP 3: COMPLETE PRE-EMPLOYMENT PAPERWORK
    1. Bring your signed referral and hiring checklist to Human Resources Bldg. 2, Rm. 214
    2. See the Instructions for Employment Eligibility Verification form for details of documentation for employment
    3. Tell HR staff if you worked at Chemeketa last year
    4. When your forms are complete, the HR staff member will accept your referral and employment can begin, unless a background check is required
      • If so, employment can begin AFTER the results of the background check have been received and HR has contacted your supervisor that you may begin working
  • STEP 4: COMPLETE THE HIRING PROCESS
    1. You can have only one FWS job at a time
      • Any exceptions must be approved in advance by the financial aid office.
    2. You and the supervisor must each sign and date the form as indicated
      • Expired referrals will not be accepted
      • Check the expiration date in the upper right corner
      • Both you and the supervisor should keep a photo copy of the form for reference
    3. Pick up a timesheet at the Enrollment Center and record your hours each day
  • STEP 5 (IF NEEDED): CANCEL UNSUCCESSFUL REFERRALS AND RE-APPLY
    1. If you are not hired on either of your active referrals, take the referrals to Financial Aid to be cancelled
      • You can then repeat the job selection process
    2. If you don't find a job that will work for you, check again in a couple of days
      • New jobs may be posted periodically during the first two weeks of term
  • WORK STUDY RESPONSIBILITIES
    • Record your hours accurately each time you work. Do not wait until the end of the pay period and try to reconstruct your work times
    • Submit a completed, signed timesheet to your supervisor by close of business on either the 15th of each month, or, if the 15th is on a weekend or holiday, on the last business day before the 15th. If your timesheet is late, you will not be paid until the following pay period
    • Update your address and phone number with the offices of Admissions and Payroll any time there is a change. Paychecks are mailed, and cannot be forwarded to a new address on the basis of a forwarding order filed with your post office
    • Promptly complete a new W-4 form in the Payroll office if your marital status or tax withholding status changes during the year
    • Chemeketa is committed to providing its students and employees with an environment focused on learning and growth, free of discrimination or harassment. Such behaviors are not tolerated and are against college policy. Students and employees are expected to keep Chemeketa's work and educational environment free of any conduct that causes intimidation, hostility or discrimination. Pick up a copy of the harassment policy in the Human Resources office. If you have questions or concerns, contact a member of the harassment network or the FWS coordinator
    • Payday is the last business day of each month. If you do not receive your check in the mail by the third business day of the following month, verify with your supervisor that your timesheet was submitted on time. If it was, contact the Payroll office at 503.399.5013 or in Bldg. 2, Rm. 214 of the Salem campus
    • You may choose to have your paycheck direct deposited. Take a voided check to Payroll and complete any necessary forms.
    • If you drop below 6 credits, or withdraw from all of your classes, you must stop working immediately.

    If you have questions, please e-mail finaid@chemeketa.edu from your My Chemeketa e-mailbox. Include both your name and student ID number (K#) or call 503.399.5018.

    Please do not ask FWS questions at Human Resources. Their role in the placement process is to help you with the employment process only.